Brockville Amateur Radio Club

Monthly Meeting Minutes – 7 October 2025

Location: G.C. Hudson Rentals (“Man Cave”)

Call to Order: 19h00

In Attendance: 8 members, 0 guests

1. President’s Opening Remarks

President Martin Bordt (VE3MHA) welcomed the members and thanked everyone for their participation. He also highlighted recent activities, including the Kring Point Amateur Radio Gathering and BBQ, which saw approximately 50 participants and broke even financially with support from the Thousand Islands Radio Club.

2. Review of Previous Minutes

The minutes of the 2 September 2025 meeting were distributed by Secretary Marcel Frigault (VA3MAF). No changes were requested. Stuart (VE3STY) moved to adopt the minutes as presented, seconded by Brent (VE3GXD). Motion carried unanimously.

3. Outstanding Action Items

• Club Website & Facebook Page: Brent (VE3GXD) agreed to support Martin with establishing a new club website using RAC hosting services and to work with Doug (VE3DMZ) on the transition.
• Club Incorporation Documentation Updates: Jeff (VA3JZZ) is updating the Ontario incorporation documentation; some changes were requested by the Ministry and will be resubmitted.
• Jamboree on the Air (JOTA): Murray is coordinating the event at Camp Trail, Charleston Lake, and will circulate a list of required equipment.

4. Vice-President’s Report

Rob Taillon (VA3KTU) reported on participation at the St. Albert Hamfest and referred members to his notes in the September 2025 newsletter.

5. Secretary’s Report

Marcel reminded members that the membership cycle runs from 1 July to 30 June. As of this meeting, the club has 16 paid Regular members. Members were encouraged to renew promptly, as RAC affiliation and insurance premiums depend on accurate membership counts.

6. Treasurer’s Report

Treasurer Mike Finlay (VE3BMF) presented the financial update. The closing balance as of 30 September 2025 was $1,670.86. The report was accepted by motion of the President and unanimously approved by the membership.

7. Net Manager Report

Rob (VA3KTU) updated members on the Thousand Islands Net (Fridays at 20h00) and the daily ARTAS Net (08h00). Additional net controllers are being sought, especially for Thursdays. Some net controllers are non-current club members; the membership expressed no concerns given the good conduct and oversight in place.

8. Repeater Discussion

An open discussion was held regarding the VA3LGA repeater, including historical background and previous technical work. No formal decisions or actions were recorded.

9. Web and Social Media

No separate reports from the Webmaster or Facebook Administrator were presented at this meeting.

10. New Business

• Annual Christmas Dinner: Martin booked Chuck’s Roadhouse Bar & Grill (3027 Parkedale Ave., Brockville) for Thursday 4 December 2025 at 19h00. Members and guests will each pay for their own meals. RSVPs are requested by the next meeting.
• Christmas Train: Martin will look into potential club participation.

11. Roundtable

Stuart mentioned his recent visit to the Diefenbunker in Carp and recommended it as a worthwhile destination for members.

12. Adjournment

The meeting was adjourned at 21h00. The next meeting is scheduled for 4 November 2025.

Prepared by: Marcel Frigault, Secretary
Approved by: Martin Bordt, President